Board meetings online remove one of the biggest barriers to participation and attendance time. Meetings are less frequent and board members are able to attend them more often. This increases the number of attendees and decreases the possibility of ignoring crucial decisions. However, it’s crucial to realize that the process of organising an online board meeting isn’t without difficulties.
In-person meetings enable attendees to read bodylanguage and facial expressions. This can be a challenge when it’s a https://boardmgmt.net/availability-with-secure-document-sharing/ virtual discussion. It’s also a challenge to keep remote board members interested. For instance, board members may feel reluctant to speak at a meeting if they don’t think their contribution will be heard. And even when they do speak up however, their voice could be drowned out by other participants or background noise.
Other issues that arise with online board meeting include poor audio quality and inconsistency with video conferencing software. It’s crucial to choose an online video conferencing system that’s secure, accessible, easy-to-use and packed with features that aid your business. Ask your board members if they would like to test the platform prior to the online board meeting. This will allow you to avoid any technical issues.
Another issue is keeping the meeting on schedule and limiting the amount of discussion topics. It is recommended that you establish a time limit and goals for each item. For instance, you could designate a person to lead each item on the agenda or put a time limit for each item. Before moving to the next item, the goal should be to make an announcement or come up with ideas.